FOR BUSINESS

More and more, guarantees of sustainability in products drawn from natural resources is being demanded by buyers and consumers.

Though there are various certification mechanisms that can be found in the market, not all follow the same principles and mechanisms. Some are also quite expensive and may be out of reach for some small and medium scale businesses, especially those just starting out.

PGS ROLES offers traceability on various fronts.

PGS ROLES traces the source of the rattan you are buying direct to the farmers and as it travels to the processing area and packing area before delivery.

PGS ROLES looks at social factors such as fair trade principles including compliance to labor laws, good working conditions and empowerment activities for the producers

PGS ROLES also looks at business ethics to make sure that processes are clean and above board

PGS ROLES uses experienced, all Indonesian auditors and inspectors to reduce the costs while keeping quality of the process high.

PGS ROLES uses peer monitoring at the local level to continue monitoring even between national and provincial level inspections

Become Certified
INQUIRIES AND APPLICATION

1. Send a letter to the PGS ROLES Secretariat at this email address: info.indonesia@ntfp.org
   An initial call will determine the parameters of your certification process and then the secretariat can also provide estimates of time and cost of certification. The secretariat can respond to questions you may have
2. The PGS ROLES Secretariat will send a self-assessment form and list of requirements
3. Upon completion of the form and list of requirements, the PGS ROLES Secretariat will check for any incomplete documents or clarifications. Some calls and discussions may be scheduled at this time
4. A draft contract on activities and costs to be covered will be prepared for the Business wishing to be certified
5. After signing and transfer of first payment then activities can begin

ESTABLISHING THE LOCAL PGS UNITS

6. If there is no PGS Unit established at the Provincial or District level then one should be organized and capacitated

The PGS unit is a muti-stakeholder body at the local level that a) promotes PGS at the local level, b) builds capacity of local level producers against compliance to PGS Standards, c) establishes and operates the audit and certification systems, d) trains and keeps roster of inspectors, e) has the repository of all original PGS data at the local level. PGS units can be a mix of government, civil society, producers, business and consumer representatives.

CAPACITATING LOCAL FARMERS/ GATHERERS

7. Once / If the PGS Unit is established and capacitated

Then the coordination with the local rattan farmers group will commence. The following will be done
a) The farmers rattan farms or rattan forests will be checked and mapped
b) Local permits will be checked/ obtained with local authorities
c) Ownership/ Access rights over the forests/ lands will be checked
d) The sustainable harvest practices will be reviewed and upgraded/ improved if necessary
e) The farmers will be trained in documenting their harvests and other management practices
f) Simulations of the audit process

AUDIT PROCESS

8. Audit process and schedule will then be communicated to the applicant
   It is important that additional documents requested by PGS Secretariat be ready at this time
9. Depending on scope and distance of the sites to be audited, the inspectors and auditor will be chosen and will begin their audit and inspection processes

CERTIFICATE

Sustainable Sourcing Program

PGS ROLES Standards is an evolving and progressive process. It is segmented into 3 stratifications to allow businesses to improve while using the PGS ROLES label. The first stratification is the Book and Claim model which allows for self assessment and peer review of the compliance of the company of the PGS ROLES standards. In this category, companies may still be improving to meet the standard and only transitionary label is allowed for a specified period of time. The next stratifications allow for customized processes depending on market requirements. Mass balance process allows for at least 60% of the rattan sourced to be audited as sustainable sourced and the Full segregation model where sustainable rattan is segregated and most of the rattan is traceable to their origin. A discussion between the secretariat and the business can help the business better understand which stratification is most suitable, but once again the transitional stratification or Book and Claim is only allowable for an initial period and then if that period has lapsed and no sufficient completion of the standards for either Mass Balance or Segregated stratifications, then the business will lose its right to use the label.

FOR PRODUCER

Many producer groups practice a long tradition of sustainable NTFP management. These are based on traditional knowledge passed on from centuries of forest management. For some groups, these traditional practices are still strong and widely used, but for others some systems need to be repaired, improved and revitalized. The PGS ROLES System could assist in restoring or confirming these traditional practices. Some of these traditional practices or even conservation efforts of local producer groups go unnoticed. PGS ROLES gives them the benefit of recognition.

Become Certified
INQUIRIES AND APPLICATION

1. The producer should, send a letter to the PGS ROLES Secretariat at this email address: info.indonesia@ntfp.org
2. An initial call will determine the parameters of the local producer’s certification process and then the secretariat can also provide estimates of time and cost of certification. The secretariat can respond to questions the producers may have.
3. The PGS ROLES Secretariat will send a self-assessment form and list of requirements
   The producer should complete the self assessment and submit the set of requirements for review by the secretariat.
4. Upon completion of the form and list of requirements, the PGS ROLES Secretariat will check for any incomplete documents or clarifications.
   Some calls and discussions may be scheduled at this time.
5. A draft contract on activities and costs to be covered will be prepared for the Producer wishing to be certified.
6. After signing and transfer of first payment then activities can begin

ESTABLISHING THE LOCAL PGS UNITS

7. If there is no PGS Unit established at the Provincial or District level then one should be organized and capacitated
   The PGS unit is a muti-stakeholder body at the local level that a) promotes PGS at the local level, b) builds capacity of local level producers against compliance to PGS Standards, c) establishes and operates the audit and certification systems, d) trains and keeps roster of inspectos, e) has the repository of all original PGS data at the local level. PGS units can be a mix of government, civil society, producers, business and consumer representatives.

CAPACITATING LOCAL FARMERS/ GATHERERS

8. Once / If the PGS Unit is established and capacitated
   Then the coordination with the local rattan farmers group will commence. The following will be done
   g) The farmers rattan farms or rattan forests will be checked and mapped
   h) Local permits will be checked/ obtained with local authorities
   i) Ownership/ Access rights over the forests/ lands will be checked
   j) The sustainable harvest practices will be reviewed and upgraded/ improved if necessary
   k) The farmers will be trained in documenting their harvests and other management practices
   l) Simulations of the audit process

AUDIT PROCESS

9. Audit process and schedule will then be communicated to the applicant
   It is important that additional documents requested by PGS Secretariat be ready at this time
10. Depending on scope and distance of the sites to be audited, the inspectors and auditor will be chosen and will begin their audit and inspection processes.

CERTIFICATE

11. The result of the audit and inspection process will be communicated to the local unit and national council. A documented result will be communicated to the producer
12. A pre-certificate awarding online meeting will be organized so that the producer understands the terms and conditions of the certificate
13. Certificate awarding will take place. This is a by invitation event open to other parties

Sustainable Sourcing Program

PGS ROLES Standards is an evolving and progressive process. It is segmented into 3 stratifications to allow producers to improve while using the PGS ROLES label. The first stratification is the Book and Claim model which allows for self assessment and peer review of the compliance of the company of the PGS ROLES standards. In this category, producers may still be improving to meet the standard and only transitionary label is allowed for a specified period of time. The next stratifications allow for customized processes depending on market requirements. Mass balance process allows for at least 60% of the rattan sourced to be audited as sustainable sourced and the Full segregation model where sustainable rattan is segregated and most of the rattan is traceable to their origin. A discussion between the secretariat and the business can help the business better understand which stratification is most suitable, but once again the transitional stratification or Book and Claim is only allowable for an initial period and then if that period has lapsed and no sufficient completion of the standards for either Mass Balance or Segregated stratifications, then the business producer lose its right to use the label.